Travel Reimbursement - Davis Legacy Soccer Club

Coach Travel Reimbursement Request Form

This page contains information regarding coach travel reimbursements.

The link below will show you the travel reimbursement criteria:

Here are a few friendly reminders and operational requirements:

1. You must fill out the form below. Once you fill out the form and submit it, the form will be automatically emailed to [email protected]

2. You are required to submit receipts for hotel, car rental, and flight travel reimbursement requests. If you do not submit your receipts you will not be reimbursed. You need to attach your receipts (pdf, jpg files, etc.) at the end of the form.

3. This is a reimbursement NOT a prepayment. You are required to incur the expense prior to being reimbursed. Do not ask anyone to pre-fund your travel. That is expressly prohibited.

4. Only one coach per team is eligible for travel reimbursement.

5. Reimbursement checks will be sent out at the end along with your normal coach pay. No sooner, so don’t ask!

6. Travel reimbursement is non-taxable.

7. You must get prior approval to deviate from the prescribed requirements.

If you have any questions not answered here please email the Club Director of Administration and Finance, Justyn Howard, at: [email protected]

Coach Travel Reimbursement Request Form

Name*
First Last
Address*
Street Address Address Line 2 City State ZIP Code
Please Enter the Round Trip Miles to and from Davis Legacy Complex From Your Home Address.*
Email*
Enter Email Confirm Email
Team*
e.g. 07 Boys Red, 99 Girls White, etc.
Destination
Street Address City State / Province / Region

Destination of Travel (Address of Tournament/League Game)
Mileage
Mileage Driven (own vehicle only)
Date
Month
Day
Year

List Date(s) of Travel
Airline Travel
(Receipts Required)
Airline Name
Date of Departure
Month
Day
Year
Date of Return
Month
Day
Year
Airline Amount
Parking Expenses
(Receipts Required)
Parking Amount
Parking Description
Car Rental Expenses
(Receipts Required)
Name of Company
Date of Pick Up
Month
Day
Year
Date of Return
Month
Day
Year
Rental Amount
Gas Amount
(Receipt Required)
Hotels Expenses
(Receipts Required)
Name of Hotel
Check-In Date
Month
Day
Year
Check-Out Date
Month
Day
Year
Total Amount
Room Cost Only -- No Other Hotel Costs Are Reimburseable
Bridge Toll
If Applicable
Bridge Toll Amount
Per Diem
Overnight Travel Required ONLY AVAILABLE FOR OVERNIGHT STAYS
Days Games Were Actually Played
$41 Per Day:
Travel Days With No Games Played
$20.50 Per Day
Other Approved Expenses
(Receipts Required)
Expenses Amount
Description
YOU MUST SUBMIT RECEIPTS FOR AIRLINE, HOTEL, PARKING, AND CAR RENTAL REIMBURSEMENT REQUESTS
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Coach Travel Reimbursement Request Form

Coach Travel Reimbursement Request Form

Airline Travel

Parking Expenses

Car Rental Expenses

Hotels Expenses

Bridge Toll

Per Diem

Other Approved Expenses